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Invitation Letter for the Chief Guest, Format and Sample Letters

Writing Sample Invitation Letters for the Chief Guests for sports, annual functions, prize distribution, etc. An invitation letter for the chief guest is a simple way. Stay tuned for more details.
authorImageSupriya Shrivastava28 Nov, 2023
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Invitation Letter for the Chief Guest

Invitation Letter for the Chief Guest : The chief guest plays a significant part in every event. It is indeed an honor to have an important person as the chief guest, and their presence at the event makes it successful and grand. To invite a person to the event as the chief guest, students will have to write an invitation letter for the chief guest .

In the letter, we have to start by introducing ourselves, then mention the details of the event that is being organized. Moving forward, we would welcome the presence of such special people. End the letter by expecting a good response from their side. Remember to include an email address and phone number for any questions. In this article, students will get to know the format and samples of an invitation letter for the chief guest, so they can prepare themselves to write one of the best invitation letters for the chief guest.

Invitation Letter for the Chief Guest Format

An official letter format will be used for the chief guest invitation letter. Students have to keep their tone formal and polite in the invitation letter, as they are asking an important person to be a part of their formal event. Students also have to remember that they add information about their travel and accommodation, as it is the student's responsibility to make them comfortable. The format for the invitation letter for the chief guest is given below. Sender’s Address Reciever’s Address Date Subject: (One line about letter) Salutation: Respected, Sir, or Ma'am (Name of the Chief Guest) Body of the letter : Your introduction is brief, along with the purpose of your letter. The main body will include the details of the formal function, venue and date, your willingness to invite them, and details for travel and accommodation, as well as an explanation of your request. Thanking you, Sign off: Faithfully/Yours Sincerely Name of the sender Signature Contact details

Invitation Letter for the Chief Guest to attend the Annual Function

Here is a sample of how to write an Invitation Letter for the Chief Guest to invite them to the annual function: Abhishek Shrivastava Mt. Carmel High School Madhya Pradesh-462022 Date: 15 December 2023 Anand Kumar Mannat Villa Madhya Pradesh-462026 Sub: Invitation for the Annual Function Respected Sir, I am Abhishek Shrivastava, a science teacher at Mt. Carmel High School. I am pleased to invite you to the 71st Annual Function of our school, which is being organized on December 27, 2023, starting from 1 p.m. onwards. I believe your presence will have a great effect on our students and will inspire them to do wonders in their lives. Your presence has been an inspiration for many youths. Reach out to us for any questions you may have. I am looking forward to a positive reply from your side. Thank you. Yours Truly, Abhishek Shrivastava Science Teacher Contact number: 01233456 Mail ID

Invitation Letter for the Chief Guest to attend the College Annual Fest

448, Saheed Nagar Guna 07542 2nd March, 2023 Sri Kamlesh Prajapati Education Minister Guna District 068499 Sub: Invitation to the Chief Guest in College Annual Fest My name is Kashish, and I represent XYZ University in Guna. I am interested in sending an invitation to you to serve as chief guest and organizer of our university's annual festival, which will take place on April 1, 2024. We are planning the college festival on the university campus, just as we do every year. Numerous activities that we have scheduled will begin at 3 p.m. Please take this letter as an official invitation and get back to us as soon as possible. We hope to hear from you soon. For any more information, don't hesitate to contact us. Contact number – 01233456 Mail ID Thank you. Regards, (Signature) Kashish Student Representative XYZ University
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Invitation Letter for the Chief Guest 2023 FAQs

Q1 - Whom can we invite as the chief guest?

Ans - Students can invite famous people like celebrities, businessmen, influencers, etc. as chief guests to their event. The person who relates to the event is usually invited as the chief guest.

Q2 - What is the proper format for writing an invitation letter for the chief guest?

Ans - The invitation letter for the chief guest should be written in formal language, and the wording used should be respectful and modest. The letter should contain all the information about the event. End the letter by expecting a good reply from their side and thanking them. Provide their contact information and email ID to answer any questions they have.

Q3 - Is it necessary to mention our contact number and email ID in our letter?

Ans - Yes, your email ID and contact number are important, as they may help the receiver get back to you in case of any problems. This helps us to know whether they are going to attend the event or not, so we can plan forward.

Q4 - How do you address the recipient in your chief guest invitation letter?

Ans - You may address them politely by adding respect in front of their name or title in the invitation letter. For example, respect ma’am/sir.

Q5 - Do you write your address in the invitation letter for the chief guest?

Ans - Yes, you have to write the sender’s address first, followed by the receiver’s address, in the upper left corner of the letter.
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