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Accounting for Partnership Firms - Meaning, Features

Accounting for Partnership Firms involves the maintenance of different Accounts. Read the complete blog to learn more!

Izhar Ahmad21 Nov, 2023

Accounting for Partnership Firms - Meaning, Features

Accounting for Partnership Firms: Businesses can take various organizational structures such as sole proprietorship, partnership, or a company, each with unique limitations. As a business grows, the need for capital increases, accompanied by higher risk.

Partnerships are formed through mutual agreements, wherein the involved parties agree to share the business's capital, profits, and losses. Those participating in a partnership are referred to as partners. Proper accounting for partnership firms becomes important to avoid any conflict between the partners related to profit sharing, obligations, etc.

Basic Features of Accounting for Partnership Firms

Partnership requires a minimum of two individuals collaborating toward a common objective. The number of partners is restricted, with a maximum of ten for banking businesses and twenty for other ventures. A partnership is established through an agreement among two or more parties to engage in business and share its profits and losses. While a written agreement is preferable to prevent disputes, an oral agreement is equally valid. The agreement must involve conducting some form of business. Mere joint ownership of property doesn't constitute a partnership, but engaging in purchasing and selling property for profit does. All or any of the partners may conduct the partnership's business on behalf of everyone. This implies that each partner is both the principal and agent for all others, binding and being bound by their actions. The concept of mutual agency is vital to the existence of a partnership. Sharing both profits and losses is a crucial element of a partnership. Even though the Partnership Act defines partnership as a relationship based on sharing profits, the implication is that sharing losses is also inherent. Engaging in joint activities for charitable purposes does not qualify as a partnership. In a partnership, each partner is jointly and severally liable to third parties for all firm acts during their partnership. This unlimited liability means a partner's personal assets can be used to settle the firm's debts.

Relevant Provisions in Accounting for Partnership Firms

Several key provisions impact partnership accounts, including: ( a) Profit Sharing Ratio : Without specific details in the partnership agreement, profits and losses are divided equally among partners, regardless of their capital contributions. (b) Interest on Capital: Partners do not have an inherent right to claim interest on their contributed capital. However, interest may be allowed if agreed upon in the partnership deed. Notably, interest is payable only from business profits and is not applicable during loss periods. (c) Interest on Drawings: No interest will be applied to partner withdrawals unless explicitly stated in the partnership deed. (d) Interest on Advances: If a partner has provided additional funds to the firm beyond their capital for business purposes, they are entitled to receive interest at 6% per annum on the surplus amount. (e) Remuneration for Firm’s Work: Partners cannot receive a salary or other remuneration for participating in the firm's business activities unless the partnership deed explicitly provides for such compensation.

Unique Features of Accounting for Partnership Firm

The accounting for partnership firms closely resembles that of a sole proprietorship, with specific distinctions in the following areas:

Management of Partners' Capital Accounts
Allocation of Profits and Losses among Partners
Rectification for Past Incorrect Allocation of Profits
Restructuring of the Partnership Firm
Disbandment of the Partnership Firm

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Profit and Loss Appropriation Account in Accounting for Partnership Firm

The Profit and Loss Appropriation Account functions as an extension of the firm's Profit and Loss Account. The journal entries outlining the preparation of the Profit and Loss Appropriation Account, along with adjustments, are as follows:

Transfer of Profit or Loss from the Profit and Loss Account :

(a) If the Profit and Loss Account reflects a credit balance (net profit): - Debit Profit and Loss Account - Credit Profit and Loss Appropriation Account (b) If the Profit and Loss Account indicates a debit balance (net loss): - Debit Profit and Loss Appropriation Account - Credit Profit and Loss Account

Interest on Capital:

(a) For recording interest on capital to partners' capital accounts: - Debit Interest on Capital Account - Credit Respective Partner’s Capital/Current Accounts (b) To transfer interest on capital to the Profit and Loss Appropriation Account: - Debit Profit and Loss Appropriation Account - Credit Interest on Capital Account

Interest on Drawings:

(a) To charge interest on drawings to partners' capital accounts: - Debit Respective Partner’s Capital/Current Accounts - Credit Interest on Drawings Account (b) For transferring interest on drawings to the Profit and Loss Appropriation Account: - Debit Interest on Drawings Account - Credit Profit and Loss Appropriation Account

Partner’s Salary:

(a) For recording partner’s salary in their capital accounts: - Debit Salary to Partner Account - Credit Respective Partner’s Capital/Current Accounts (b) To transfer partner’s salary to the Profit and Loss Appropriation Account: - Debit Profit and Loss Appropriation Account - Credit Salary to Partner Account

Partner’s Commission:

(a) To credit commission to a partner in their capital account: - Debit Commission to Partner Account - Credit Respective Partner’s Capital/Current Accounts (b) For transferring commission paid to partners to the Profit and Loss Appropriation Account: - Debit Profit and Loss Appropriation Account - Credit Commission to Partners Capital/Current Accounts

Share of Profit or Loss after appropriations:

If Profit: Debit Profit and Loss Appropriation Account Credit Respective Partner’s Capital/Current Accounts If Loss: Debit Respective Partner’s Capital/Current Accounts Credit Profit and Loss Appropriation Account

Calculation of Interest on Capital in Accounting for Partnership Firm

Interest on capital is typically warranted in two scenarios: (i) when partners contribute differing capital amounts but divide profits equally, and (ii) when capital contributions are identical but profit distribution is uneven. The calculation of interest on capital considers any additional capital infusion or withdrawal made during the accounting period.

Past Adjustments in Accounting for Partnership Firm

Any omissions or errors, whether intentional or unintentional, require corrections to mitigate their impact. Rather than modifying existing accounts, essential adjustments can be implemented either: (a) through the 'Profit and Loss Adjustment Account,' or (b) directly within the capital accounts of the relevant partners.

Read Related Topics
Sacrificing Ratio	Who Performs The Contract?	Treatment of Goodwill	What are Subsidiary Books?
Trade Deficit	Reverse Repo Rate	What is a Journal Entry?	Purchasing Power Parity

Accounting for Partnership Firms FAQs

What accounts are prepared in a partnership firm?

Capital Accounts, Profit and Loss Appropriation Account, and Current Accounts.

What is the P&L account of a partnership firm?

The Profit and Loss Account summarizes the firm's revenues and expenses to calculate its net profit or loss.

How is profit split in a partnership?

Profits are typically divided based on the agreed-upon profit-sharing ratio in the partnership deed.

What is P&L account ratio?

The Profit and Loss Account Ratio is the proportionate distribution of profits among partners according to their agreed-upon sharing ratio.

What is a good P&L percentage?

A healthy P&L percentage depends on the industry but generally aims for a net profit margin of 10-15%.

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Basic Features of Accounting for Partnership Firms

Relevant Provisions in Accounting for Partnership Firms

Unique Features of Accounting for Partnership Firm

The accounting for partnership firms closely resembles that of a sole proprietorship, with specific distinctions in the following areas:

Management of Partners' Capital Accounts
Allocation of Profits and Losses among Partners
Rectification for Past Incorrect Allocation of Profits
Restructuring of the Partnership Firm
Disbandment of the Partnership Firm

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Profit and Loss Appropriation Account in Accounting for Partnership Firm

Transfer of Profit or Loss from the Profit and Loss Account :

Interest on Capital:

Interest on Drawings:

Partner’s Salary:

Partner’s Commission:

Share of Profit or Loss after appropriations:

Calculation of Interest on Capital in Accounting for Partnership Firm

Past Adjustments in Accounting for Partnership Firm

Read Related Topics
Sacrificing Ratio	Who Performs The Contract?	Treatment of Goodwill	What are Subsidiary Books?
Trade Deficit	Reverse Repo Rate	What is a Journal Entry?	Purchasing Power Parity