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Accounting for Share Capital, Kinds and Disclosure

Understand the essentials of share capital accounting, types of share capital, share issuance, and key concepts like calls-in-advance, forfeiture, and buy-back of shares.
authorImageMridula Sharma7 Jun, 2024
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Accounting for Share Capital

In the world of business, share capital is an important concept. It represents the ownership people have in a company. This guide will help you understand shares, the different types of share capital for CS Exams , and the rules that govern them.

What Is Accounting for Share Capital?

Accounting for share capital involves recording and managing the financial transactions related to the issuance, subscription, and maintenance of a company's share capital. Share capital represents the equity stake of shareholders in a company, categorized mainly into common shares and preferred shares.

Understanding Shares and Share Capital

Shares are like little pieces of ownership in a company. When you own shares, you have certain rights, like getting dividends and voting on important company decisions. Share capital is the total value of all the shares a company has issued to its owners.

Kinds of Share Capital

Check the kinds of Share Capital in the image below: Kinds of Share Capital

Disclosure of Share Capital

disclosure of Share Capital The following table describes the disclosure of Share Capital, as included in the Liabilities column of the Balance Sheet of a company:
Particulars Amount
Equity and Liabilities
Shareholders’ Fund
Share Capital:
Authorized Capital: 2,00,000 shares of Rs. 10 each 20,00,000
Issued Capital: 1,50,000 shares of Rs. 10 each 15,00,000
Subscribed Capital: 1,00,000 shares of Rs. 10 each 10,00,000
Paid up Capital 1,00,000 shares of Rs. 10 each, Rs 5 paid up 5,00,000

Terms of Issuing Shares

Shares can be issued in different ways:
  • At Par: This means shares are sold at their original value.
  • At Premium: Shares can be sold at a higher price than their original value.
Disclosure:- The Securities Premium Account must be shown as “Securities premium reserves” separately on the liabilities side of the balance sheet under the head “Reserves & Surplus”.
  • At Discount: Sometimes, shares are sold at a lower price than their original value.

Subscription, Calls-in-Advance, and Calls-in-Arrears

Subscription: Check the table below to understand about subscription:
Under Subscription Over Subscription
The issue is said to have been under subscribed when the company receives applications for less number of shares than offered to the public for subscription. In this case the company does not face any problem regarding allotment since every applicant will be allotted the shares applied for, and the company can proceed with allotment provided the minimum subscription for shares is met. In case a company receives applications for more number of shares than the number of shares offered to the public for subscription, it is a case of over subscription. A company cannot allot more shares than what it has offered.
Calls-in-Advance: When shareholders pay for future calls early, it's called "Calls in Advance." This money is a company's liability and goes into a "Calls in Advance Account." The company can use this money for future calls and may pay interest on it, up to 12% per year as per the Companies Act. Calls-in-Arrears: It may happen that shareholders do not pay the call amount on the due date. When any shareholder fails to pay the amount due on allotment or on any of the calls, such amount is known as ‘Calls in Arrears’/‘Unpaid Calls’.

Other Important Aspects

  • Issue of Shares for Consideration other than Cash: Sometimes shares are issued in exchange for things other than money.
  • Forfeiture of Shares &  Re-issue of Forfeiture Shares  : If shareholders don't pay what they owe for shares, those shares can be taken back and sold again.
  • Buy-back of Shares: Companies can buy back their own shares.
  • Issue of bonus Shares [SECTION 63]: Sometimes companies give out bonus shares to their shareholders for free.
  • Employee Stock Option Scheme: Employees might also get the chance to buy shares through special schemes.
  • Issue of Right Shares: Companies can issue shares to specific people first, these are called rights shares.
  • Redemption of Preference Shares: A company with shares can issue preference shares that can be redeemed within twenty years, as allowed by its articles. But it can't issue preference shares that are not redeemable.
  • Capital Redemption Reserve Account: When using company profits to redeem preference shares, an equal amount is transferred to a reserve called Capital Redemption Reserve Account. The rules for reducing share capital apply to this reserve as if it were paid-up share capital.
  • Underwriting of Shares: Shareholders can agree to sell their shares to someone else, who promises to buy them even if others don't want them.
Also Check:
Introduction to Accounting Capital Structure
Introduction to Accounting Standards Introduction to Corporate Accounting
Law relating to Limitation Law relating to Evidence

Accounting for Share Capital FAQs

What is share capital?

Share capital represents the total value of all shares a company has issued to its shareholders, indicating their equity stake in the company.

What are the different types of share capital?

The main types of share capital include authorized, issued, subscribed, and paid-up capital, each representing different stages of share allocation and payment.

What does "calls-in-advance" mean in share capital accounting?

"Calls-in-advance" refers to payments made by shareholders for future share calls before they are due, recorded as a liability by the company.

What happens if a shareholder fails to pay a call amount on time?

If a shareholder fails to pay a call amount on time, the unpaid amount is termed "calls-in-arrears," and the company may take action, including forfeiture of shares.
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