Full Form of MOM, Definitions and Meanings

What is MOM?

The MOM stands for Minutes of Meeting. The minutes of meetings are the notes that one records throughout the course of a meeting or hearing. Basically, the notes also explain the meeting events and comprise the list of participants, resolutions arrived, related responses issues, etc.

A particular individual needs to store minutes and also distribute them among all members of the unit who were present in the meeting. There are also various organizations that use a standard template or a special format for preparing the minutes.

Steps Included in Preparing the MOM

Here is the list of steps included for the preparation of the Minutes of the Meeting given below:

Pre-Planning

In this step, one decides the meeting's agenda, invites all the participants, assigns a particular individual to prepare notes in the meeting, decides on the recording mode, etc. Thus, the participants must go through the agenda of the meeting and their role when attending the meeting.

Recording

The assigned individual can use manual or online mode to note down the minutes of meetings. However, they should ensure that the discussion is recorded accurately and clearly.

Transcribing the Minutes

In this step, the recordings of the minutes will be converted into a readable format that the participants can easily understand on reading.  

Distributing Meeting Minutes

The assigned individual will have to distribute the transcribed minutes among all the attendees and other relevant individuals to keep them updated about the same. Moreover, they also need to share the minutes online to save time and reach a huge number of receivers at once.

Storage of Minutes

Lastly, the minutes of the meetings must be recorded and stored in a specific order for future reference. Also, these notes will be helpful in legal proceedings or act as valuable proof in court.

Contents of MOM

The Minutes of the Meeting include the following content as given below:

• Date, Location, and Time of Meeting.
• Name of Participants and absent attendees.
• Approval of or correction of previous minutes.
• Furthermore, it includes a discussion made related to each action item on the agenda.
• Announcements made by attendees and proposed agenda items for the next meeting.
• Lastly, it involves the time and Date of the Next Meeting.

Sample Format of MOM

We have also given the sample format of MOM below for reference purposes:

Minutes of Meeting

1. Meeting Date-
2. Meeting Time-
3. Place of Meeting
4. Meeting Organizer Name-
5. Meeting Title-
6. Attendees Names
7. Brief Discussion/Agenda of Meeting

• Discussion on the project.
• Review the recent changes.
• Recommend Updates

1. Summary of Discussion
2. Meeting Conclusion

Important Points While Writing MOM

The specific individual should also keep in mind important points while writing the Minutes of Meeting. Thus, the list of points are given below:

• Firstly, one must make sure that one records when the minutes matter are fresh so that there are no mistakes in the notes.
• Secondly, they must conduct regular revisions of the minutes to make them accurate and easy to read.
• Make sure that one also records all the major points without delaying it. As a result of this, there is no confusion at later date.
• One can also take the help of sample format or templates to reduce the wastage of time and effort.

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