Leave of absence letter for school is a formal note written to the school when a student cannot attend classes for one or more days. It is used to inform the school about the student’s absence and the reason for not attending. The absent leave letter for school must be written in a polite and respectful way. It should clearly mention the reason and the number of days the student will be absent.
Knowing how to write an absent leave letter for school is important for students, as it serves as an official document to inform the school about their temporary absence and its reason. So, keep reading to learn the correct format for writing a leave of absence letter for school.
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What is a Leave of Absence Letter for School?
Leave of absence letter for school is a formal way to inform the school about a student's temporary absence. It can be written by the student or by the parents to the class teacher or the school principal. This letter explains why the student will not be attending school and for how many days.
Students may need to write an absent leave letter for school for many reasons like sickness, family trips, weddings, or personal family matters. Writing a correct absent letter for school is important, as it helps the authority understand the reason for the leave and provides the right information to record the absence properly.
Format of Writing an Application for Absent in School
When students write an application for absent in school, it is important to follow a proper format to make the letter clear and easy to understand. The letter should be polite and short and must include the reason for the leave. Some of the key parts of the absent letter for school are:
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Receiver’s Address: Write the name and position of the person to whom you are writing, like the Class Teacher or the Principal.
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Date: Always mention the date when writing the leave of absence letter for school.
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Subject: Write a short line to show what the letter is about. Example: Leave of Absence Letter for School.
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Salutation: Start the letter politely by writing Respected Sir/Madam.
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Body of the Letter:
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Clearly write the reason for temporary absence.
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Mention the number of days of needed leave.
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Write the exact dates of being absent.
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Say thank you politely for considering the request.
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Closing: End the letter with "Yours obediently" or "Yours sincerely," then students must write their name, class, and roll number correctly.
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Leave of Absence Letter for School- Key Information to Include
When writing a leave of absence letter for school, it is important to include all the correct details so that the school can clearly understand the reason for the leave and record it properly. The following information must be included in an absent letter for school:
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Reason for Absence:
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The written leave of absence letter for school should clearly mention the specific reason for the leave.
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Example: sickness, family event, emergency, travel, or any other personal reason.
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Other Important Details:
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In case of a long leave, parents can request if the missed work or homework can be collected later.
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If the student is missing any important assignments, this can also be mentioned in the letter.
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Sample of a Simple Absent Letter for School Because of Sickness
When a student is not feeling well, a simple absent letter for school because of sickness can be written to inform the school about the leave. This school absent letter helps the authorities understand the reason for the absence and allows the student to rest without any worry. Here's the sample students can refer to while writing a leave of absence letter for school due to sickness:
Date: [Write the date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Absent in School Due to Sickness
Respected Sir/Madam,
I am [Student’s Name], studying in Class [Class and Section]. I am writing this absent leave letter for school because I am not feeling well and need rest.
Kindly allow me to take leave from [start date] to [end date]. I will make sure to complete my missed schoolwork after I return.
Thank you for your understanding.
Yours obediently,
[Student’s Name]
Class: [Class and Section]
Roll Number: [Roll Number]
Leave of Absence Letter for School Written By Parents
Sometimes, parents may need to write a leave of absence letter for school on behalf of their child. This letter helps the school understand why the student is not attending and for how many days. Whether the student is sick, has a family event, or has any other reason, parents can use this sample of the school absent letter to formally request leave.
Date: [Write the date]
To,
The Principal,
[School Name],
[School Address]
Subject: Application for Absent in School
Respected Sir/Madam,
I am [Parent’s Name], parent of [Student’s Name], studying in Class [Class and Section]. I am writing this school absent letter to inform you that my child is unable to attend school from [start date] to [end date] because of [mention the reason, e.g., sickness, family function, personal reason].
I kindly request you to grant leave for the mentioned days. I will make sure that my child completes all the missed lessons and classwork without any delay after returning to school.
Thank you for your kind support.
Yours sincerely,
[Parent’s Name]
Contact Number: [Phone Number]
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6 Tips to Write a School Absent Letter Correctly
Writing a school absent letter in a clear and honest way shows genuine communication between students, parents, and teachers. Here are 6 tips to write a school absence letter that is correct, easy to read, and meaningful.
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Be Clear About the Purpose: The letter should clearly tell why the student is asking for leave.
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Write a Crisp Subject Line: The subject should be short and directly show that it is an absent leave letter for school.
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Mention the Reason and Dates: Always write the correct reason for the leave and mention the dates the student will be absent.
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Use a Formal Tone: The application for absent in school should be polite and respectful, as it is a formal letter to the school.
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Give Genuine Information: The reason for writing the school absent letter should always be honest and real.
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Check for Mistakes: Before sending or submitting, make sure the written leave of absence letter for school has no spelling or grammar mistakes.
Common Mistakes to Avoid While Writing an Absent Leave Letter for School
When writing an absent leave letter for school, it is important to avoid some common mistakes. A letter written carefully and correctly helps the school understand the student’s absence without any confusion. Here are some mistakes that should always be avoided while writing a leave of absence letter for school:
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Using Informal or Casual Words: The letter should always use formal and polite language. It should start with words like “Respected Sir/Madam” and end with “Yours obediently” or “Yours sincerely.” Always avoid casual phrases like "Hey" or "I wanna take leave."
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Not Mentioning the Correct Dates: If the exact leave dates are missing, it can confuse the school. So, always mention the clear dates, like “from 2nd July 2025 to 4th July 2025.”
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Not Giving a Proper Reason: The reason for the leave should be clear and honest. Avoid writing “I am busy.” Instead, write, “I am sick” or “There is a family function.”
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Making Grammar and Spelling Mistakes: Spelling mistakes can make the absent leave letter for school look careless. Always check the letter carefully before giving it to the school.
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Missing Important Details: Leaving out the student’s name, class, section, or roll number can delay the leave approval. So make sure to always include the correct student details.
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Writing Very Long Letters: The school absent letter should not be too long. Keep it short, simple, and to the point in 5 to 8 sentences.
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Addressing the Wrong Person: Always write the letter to the correct person like the Principal or class teacher, as per the school rules.
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Submitting the Letter Late: If possible, the application for absent in school should be submitted before the leave starts. For emergencies, it can be submitted soon after the student is absent.
Also Read: Words That Start with Q
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