Authorization Letter, Format, Samples of Authorization Letter

Authorization Letter: In the case that there is no higher authority present, someone can be given authority through an authorization letter. This is a crucial letter that has to include all details related to the authorization. When writing this letter, a professional approach is essential. The process of giving someone authority is called authorization.

Authorization Letter Format

Writing a letter of authorization follows the same steps and style as writing any formal letter. In addition, the authorization letter must include precise details about the person being authorized and clear instructions for forwarding the necessary paperwork to the correct individual.

1. Recipient’s Information
Begin the letter with the recipient’s name, address, and any other important contact information.

2. Subject
Clearly and briefly state the subject of the letter.

3. Authorization Statement
Clearly mention that you are authorizing someone to act on your behalf.

4. Recipient’s Authority
Describe the extent of authority granted and the specific tasks the authorized person is permitted to carry out.

5. Effective Dates
Mention the start and end dates for which the authorization is valid.

6. Your Information
Include your full name, address, contact number, and any other relevant details.

7. Signature
Sign the letter and include the date.

Authorization Letter Sample

Your Name
Your Address
Email Address
Date

Recipient’s Name
Recipient’s Address

Dear [Recipient’s Name],

I, [Your Name], hereby authorize [Recipient’s Name] to act on my behalf in [specify the task or action], effective from [Start Date] to [End Date].
[Recipient’s Name] is authorized to carry out all necessary tasks and make decisions related to [specify the task or action].

This authorization grants the authority to perform all actions required to complete the designated task, including signing documents and making payments, if applicable.

I acknowledge that [Recipient’s Name] is acting on my behalf, and I accept full responsibility for any actions taken during this period.

If you require any further information, you may contact me at [Your Contact Details].

Kindly find all the necessary supporting documents attached with this letter.

Thank you.

Sincerely,
[Your Name]
[Your Signature]
[Date]

How to Write Authorization Letter​

A letter of authorization gives someone authority to act on your behalf. When writing one, begin with the date and your contact details, then professionally address the recipient.

Make it clear that you are giving the designated person permission to carry out certain tasks, and specify the extent and time frame of this permission. After adding the authorized person's information, end with your signature and conclusion. 

Authorization Letter to Collect Registered Post

To,
The Postmaster,
Gandhi Nagar Post Office,
Madhya Pradesh.

Date: 20-06-2023

Subject: Permission to get the tracked mail on my behalf

Sir,
I'm Laxman, and I'm writing to authorize my brother, Ram, to collect the mail on my behalf because I won't be able to do so. To avoid any mistake, I am including an identifying document with this message. If you need any clarification, you can contact me. For the same reason, I'm including my contact information.

Thanking You

Phone number: +91 123456789
Email Id: abcxyzmail@gmail.com

Yours sincerely,
Signature
XYZ

Authorization Letter to Collect Documents

To,
The Principal,
Science College,
Gandhi Nagar, Bengaluru – 600025.

Date: 15-11-2023

Subject: Authorization for collecting certificates

Sir,
I hereby authorize Laxman to act as my representative and collect my Class 10 and Class 12 mark sheets, UG Degree, and Transfer Certificate on my behalf because I am hospitalized and cannot come to collect within the date given.

To assist you in identifying the authorized person when he arrives to pick up the certificates, I have included some documentation.

We really appreciate your cooperation and kind support. I may be reached by phone at this number or by email if you need any clarification.

Number: +91 123456789
Email Address: abcxyzmail@gmail.com

Yours sincerely,
Signature
XYZ

Authorization Letter for GST

1/We (Name of Proprietor/all Partners/Karta) hereby solemnly affirm and declare that (name of authorized signatory) to act as an authorized signatory for the business (Name of the Business) having GST Registration Number (Number) for which application for registration is being filed/is registered under the Goods and Services Tax.

All his/her actions in relation to this business will be binding on me/us.

Signature of Proprietor/All Partners

Name

Designation

Acceptance as an authorized signatory

I (Name of authorized signatory) hereby solemnly accord my acceptance to act as authorized signatory for the above-referred business and all my acts shall be binding on the business.

Signature of Authorized Signatory

Designation/Status

Place

Date

Authorization Letter for Bank

Chinmayee Das

436, Saheed Nagar

Bhubaneswar

25th February, 2022

The Branch Manager

Union Bank of India

Market Branch, 549 Saheed Nagar

Bhubaneswar

Sub: Authorisation to collect bank documents

Respected Sir/Madam,

I am Chinmayee Das, holding a savings account in your branch with number (mention your account number). I was supposed to collect my bank documents from your branch office yesterday. I have been hospitalised and am unable to travel, so I would like to know if me brother could collect them some time this week. I have mentioned his details below for your reference.

I request you to kindly hand over the documents to him and I take responsibility if the document is lost or misplaced. Kindly let me know when it would be possible for him to collect the documents. I shall be highly obliged to you for the same.

Name- XYZ

Signature

Contact number: xxxxxxx

Thank you.

Yours sincerely,

Signature

XYZ

Contact- xxxxxx

Authorization Letter to Collect Passport 

I, ____________authorize ____________to pick up my and/or my family
member’s passport from Courier Branch. This authorization allows the
bearer to pick up the passports of my family as follows:
Name:___________
Passport Number___________(Relationship)_____________
Name:___________
Passport Number___________(Relationship)_____________
Name:___________
Passport Number___________(Relationship)________

Notes:
1. Please present the representative original (not a photocopy)
government-issued photo ID. We recommend you also bring a printed
copy of your appointment letter or interview waiver confirmation page.
2. All applicants over 18 must sign this form and attach a copy of their
National ID.
Signed: ______________
Signed: ______________
Signed: _____________