IELTS General Writing Task 1 Semi Formal Letter, Topics, Structure

IELTS General Writing Task 1 Semi Formal Letter: If you’re preparing for IELTS General Training Writing Task 1, it’s important to be ready for all three letter types: formal, informal, and semi-formal. Among these, the semi-formal letter often confuses because it is written to someone familiar, but not close enough for informal language. These letters are usually addressed to individuals such as a neighbour, colleague, or former teacher in a respectful, professional manner.

This guide provides a clear explanation of the semi-formal letter format, recommended tone, useful vocabulary, and a complete Band 9 sample. With the right approach, semi-formal letters become easier to plan and write effectively.

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What Is a Semi Formal Letter in IELTS?

A semi-formal letter is written to someone you know but not personally close to. This could include:

• A neighbour

• A teacher or former teacher

• A colleague

• A landlord

• A classmate you don’t know well

The tone is polite and respectful, but not as stiff as a formal letter. It's more neutral.

Check:- Types of IELTS Writing Task 1 questions

When Should You Write a Semi Formal Letter?

Use a semi-formal tone when the IELTS prompt includes situations like:

• Writing to a neighbour

• Writing to a teacher or coach

• Writing to a landlord or flatmate

• Writing to a work colleague you are familiar with

• Writing to a club organiser or classmate

Examples:

• Write a letter to your neighbour who plays loud music.

• Write a letter to your landlord about repairs in your apartment.

• Write a letter to your former teacher asking for a reference letter.

Read:- IELTS Writing task 1 vs. Writing task 2

Structure of a Semi Formal IELTS Letter

The structure is similar to formal and informal letters but adjusted in tone:

Greeting:

• Dear Mr. Smith

• Dear Mrs. Khan

• Dear Ms. Taylor

Read:- How to improve IELTS Score in Writing from 6.5 to 9

Opening Sentence (state the reason for writing):

• I hope you are doing well.

• I am writing to let you know that...

• I wanted to bring to your attention...

Body Paragraphs:

Paragraph 1 – Describe the main issue or reason for writing.
Paragraph 2 – Provide extra details or explain the situation.
Paragraph 3 (optional) – Make a request or offer a suggestion.

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Ending Sentence:

• I would appreciate it if you could look into this matter.

• Please let me know your thoughts.

• I look forward to your response.

Closing:

• Best regards

• Kind regards

• Yours sincerely

IELTS Writing Tips, Strategy, and Practice

Vocabulary for Semi Formal Letters

Here’s a table to help you choose appropriate IELTS vocabulary for semi-formal tone:

Sample Semi Formal Letter for Band 9

Task:

You have recently moved to a new apartment, but the heating system is not working properly. Write a letter to your landlord. In your letter:

• Describe the problem

• Say how it is affecting you

• Explain what you would like the landlord to do

Dear Mr. Patel,

I hope you are doing well. I am writing to inform you about an issue with the heating system in the new apartment at 12C Greenfield Lane, which I recently moved into on the 1st of May.

The main problem is that the central heating does not function consistently. While it turns on occasionally, the temperature remains low, especially during the evenings. As a result, the apartment becomes uncomfortably cold at night, which has already affected my sleep and overall health.

I would appreciate it if you could arrange for a technician to inspect and repair the system at your earliest convenience. If needed, I am available in the afternoons after 3 PM or anytime during the weekend.

Thank you for your attention to this matter. I look forward to hearing from you soon.

Yours sincerely,
John Davis 

Guidance of PW IELTS

Physics Wallah offers multiple online IELTS courses for all students. Follow the IELTS pages to better prepare for the exam.